This portal is password protected. Please enter the access code provided by Coordinates Collective.
Five active proposals across two Caribbean destinations — with site visits confirmed for June 15–18, 2026. Two properties shortlisted, three under consideration.
Icertis Events Team
Icertis's top-producing sales and revenue professionals — senior individual contributors, enterprise account executives, and regional sales leaders who exceeded quota and earned this recognition.
Demographics skew mid-career to senior, well-traveled, and accustomed to premium hospitality. Many travel internationally for client meetings throughout the year. This is not a group impressed by a standard resort experience. They expect substance.
Attendee origins: US (largest — Seattle HQ + East Coast), EMEA (LHR, FRA), and APAC (Pune/BOM). Destination must offer strong non-stop or one-stop service from SEA, JFK/EWR, LHR, FRA, and BOM.
Success criteria: This is a reward, not a meeting. Programming should feel exclusive, not corporate — welcome reception, buyout-level group dinners, leisure days, recognition gala, and ample free time for the property and destination.
| Year | Property | Dates |
|---|---|---|
| 2025 | Fairmont Kea Lani | Apr 21 – 25, 2025 |
| 2026 | W Costa Rica | Apr 20 – 24, 2026 |
| 2027 | TBD — Caribbean | Apr 19 – 22, 2027 |
Holidays within two weeks of either date window (Apr 12–15 or Apr 19–22, 2027)
Note: Easter falls between the two date windows. The preferred dates (Apr 19–22) begin the day after Easter. The alternate dates (Apr 12–15) end three days before Easter.
| Day | Dbl | 2 Dbl | Suite | Staff | Total |
|---|---|---|---|---|---|
| Mon, Apr 19 | 35 | 16 | 3 | 2 | 56 |
| Tue, Apr 20 | 35 | 16 | 3 | 2 | 56 |
| Wed, Apr 21 | 35 | 16 | 3 | 2 | 56 |
| TOTAL | 105 | 48 | 9 | 6 | 168 |
Check-in Apr 19 · Check-out Apr 22 · Largest meeting: 125 ppl / 1,125 sq ft
3 concurrent rooms at peak · Final party is the cornerstone event
Five active proposals across Grand Cayman and the Bahamas. ★ Shortlisted properties (Kimpton Seafire and Rosewood Baha Mar) are prioritized for site visits. Previously considered destinations have been archived below for reference.
Compare the five active proposals across Grand Cayman and the Bahamas — nightly rate, F&B minimum, resort fees, attrition, meeting space, and total estimated program value. Shortlisted properties highlighted in gold.
| Property | Dates Quoted | Nightly Rate Dbl, inc. tax/fees |
Resort Fee per room/night |
F&B Minimum | Room Rental | Attrition | Mtg Space Total sq ft |
Rooms | Est. Total Value |
|---|
Questions on any proposal, negotiation points, or ready to move forward? I'm a call or email away.